BOC Agenda and Meeting Minutes

Board of Commissioners

BOC Meeting Minutes

Oz Nesbitt, Sr., Chairman 
Sherri L. Washington., Commissioner Post I
Dr. Doreen Williams, Commissioner Post II

Telephone: 770-278-7001
Facsimile:  770- 278-8900

January 2019 BOC Meeting Calendar

Agenda – Board Of Commissioners
Tuesday, January 22, 2019 at 10:00 a.m.
Assembly Hall
901 Main Street
Conyers, Georgia 30012

  1. Call to Order
  2. Invocation and Pledge of Allegiance
    Senior Pastor Chirstopher Shipp, Bald Rock Baptist Church
  3. Special Recognitions/Presentations
    Conyers-Rockdale Library: 100 Years of Service Proclamation
  4. Approval of the Agenda
  5. Approval of the Minutes: December 11, 2018 and January 15, 2019
  6. Unfinished Business: None.
  7. Consent Agenda:
  • 2019-01: G.L. Levett Removal Service – Coroner – Change Order No. 1 to 2016-128 – Coroner Transport Service – Price increase due to the Morgue in 2019 requiring additional transports – Additional $50 per month – One year
  • 2019-02: Linh N. Nguyen – Recreation & Maintenance – Tennis Coaching for the Junior Academy Program for youth at Johnson Park – Estimated Revenue $5,400 with 70/30 split – One year with option to renew two (2) additional twelve-month periods
  • 2019-03: Janet A. Millikin – Recreation & Maintenance – Tennis Coaching for Youth and Adults at Johnson Park and at the Rockdale Tennis Center – Estimated Revenue $5,400 with 70/30 split – One year with option to renew two (2) additional twelve-month periods
  • 2019-04: Jonathan G. Bennett – Recreation & Maintenance – Tennis Coaching for Youth and Adults at Johnson Park and at the Rockdale Tennis Center – Estimated Revenue $5,400 with 70/30 split – One year with option to renew two (2) additional twelve-month periods
  • 2019-05: Rycars Construction, Inc. – Recreation & Maintenance – Change Order No. 1 to 2018-98 – Courthouse Roof Replace – Existing metal decking failed due to the preexisting condition of water intrusion & corrosion – Additional $40,694.19 – Extend term 30 days
  • 2019-06: Sunbelt Builders, Inc. – Recreation & Maintenance – Change Order No. 4 to  C-2017-116 – Fire Station #3 – Extend term due to delay in moving and replacing an underground cable by the utility company – No additional cost – 90 days
  • 2019-07: Orange Cone Productions, LLC – Recreation & Maintenance – Legacies Season 1 – Parking Agreement for permission to use parking at the American Legion Field for crew and cast parking for approximately 175 cars – $1,500 Revenue – December 12, 2018 – December 14, 2018
  • 2019-08: Kiki Tree Pictures, Inc. – Recreation & Maintenance – Location Restoration Release form for filming of Just Mercy – September 7 – 8, 2018; September 14 – 16, 2018; September 21 – 23, 2018 – RATIFICATION
  • 2019-09: LJ Entertainment and Management, LLC – Recreation & Maintenance – Location Agreement for permission to film Multiples at the Rockdale County Courthouse in Judge Irwin’s Superior Courtroom – $800 Revenue – Sunday, October 7, 2018 – RATIFICATION
  • 2019-10: Atlanta Community Food Bank – Recreation & Maintenance/Senior Services – Memorandum of Understanding (MOU) to receive and distribute commodity foods to low income seniors aged 60 and above – No cost – 1/1/2019 – 12/31/2019
  • 2019-11: Q.T. Contracting, Inc. dba Powers Heating and Air, Inc. – Water Resources – HVAC for High Service Pump Station, ITB No. 18-31 – $462,773.85 – 240 days from NTP
  • 2019-12: IPR Southeast, LLC – Water Resources – Annual Sanitary Sewer Rehabilitation Services – Unit Pricing – 1 year with option to renew two (2) additional one-year periods
  • 2019-13: ESG Operations, Inc. – Water Resources – Change Order No. 12 to C-2011-96 – Update Appendix M which includes operational cost for 2019 – $698,285/Monthly – 1 year
  • 2019-14: CH2M Hill Engineers, Inc. – Water Resources – Change Order No. 1 to C-2018-48i – On-Call Engineering Services – Add Professional Liability provision to contract – No additional cost – Two years with option to renew two (2) additional one-year terms
  • 2019-15: Aqua-Aerobic Systems, Inc. – Water Resources – Spare PC Boards for Inverter in Ozone Generator(s) – $14,119.88 + shipping
  • 2019-16: Georgia Department of Transportation – Water Resources – Standard Utility Agreement to adjust water main valve boxes and sewer manhole covers- $48,490
  • 2019-17: Metropolitan North Georgia Water Planning District – Water Resources – Multi-Family Toilet Rebate Program – $12,000 NTE – 1 year
  • 2019-18: Metropolitan North Georgia Water Planning District – Water Resources – Single-Family Toilet Rebate Program – $8,000 NTE – 1 year
  • 2019-19: United States Department of the Interior – U.S. Geological Survey – Water Resources – Hydrologic Monitoring by the United States Geological Survey (USGS) – $82,850 – 1/1/2019 – 12/31/2019
  • 2019-20: Parsons Environmental and Infrastructure Group, Inc. – Water Resources – Change Order No. 2 to C-2016-90 – Design changes to the drawings to address value engineering – Additional $22,300 – 90 Days from Notice to Proceed (NTP)
  • 2019-21: Delta Municipal Supply Company, Inc. – Water Resources – Change Order No. 2 to C-2016-118 – Unit Price Meter Contract – Unit price increase and renew term one year – 12/31/2019
  • 2019-22: CDM Smith, Inc. – Water Resources – Construction Management Services for Snapping Shoals WWTP Construction Project – $1,265,387 – Two (2) years & six months
  • 2019-23: Ross & Associates – Planning and Development – Change Order No. 1 to 2018-15 – Impact Fee Program Update – No increase in cost – Extend term to 11/30/2019
  • 2019-24: Rockdale County Public Schools – Planning and Development – Small Business Entrepreneurship Summit – $914.25 – February 16, 23, and March 2, 2019
  • 2019-25: GEMA – Fire Rescue – Employee/Employer MOU for Mike Lee, Jr. to participate in the GEMA Incident Management Team (IMT) – Expires 12/31/19
  • 2019-26: Motorola Solutions – Fire Rescue – 2019 Motorola Radio Subscriber Maintenance Package – $48,744.84 – 1/1/19 – 12/31/19
  • 2019-27: Crown Castle – Fire Rescue – Consent Agreement for Modifications to ATT equipment located on the radio tower at Smyrna Road – No cost
  • 2019-28: Strobe Tech, LLC – Fire Rescue – Parts & Labor Service Contract for Southside Tower Lights – $925/Monthly – 1/1/2019 – 12/31/2019
  • 2019-29: Camp Westminster – Fire Rescue – Memorandum of Understanding (MOU) – Sheltering facilities during times of need for Rockdale County – Annual agreement with on-going renewals
  • 2019-30: Restoration Storehouse Center Association, Inc. – Fire Rescue – Memorandum of Understanding (MOU) – Storage of EMA and disaster response trailers at 1400 Parker Road Building – One year
  • 2019-31: American Red Cross of Georgia – Fire Rescue – MOU for the purpose of hosting a Disaster Action Team training
  • 2019-32: Kaiser Permanente – Talent Management – Biometric Screenings and Wellness Activities – Funded through Kaiser’s wellness funds allocated for Rockdale County to support health of employees – No cost to employees – 1/1/2019 – 12/31/2019
  • 2019-33: United States Department of the Interior – U.S. Geological Survey – Stormwater Management – Hydrologic Monitoring by the United States Geological Survey (USGS) – $32,400 – 1/1/2019 – 12/31/2019
  • 2019-34: Martin Marietta Materials, Inc. – Stormwater Management – Change Order No. 1 to C-2018-14 – Unit Price Contract for Aggregates – Increase unit prices by $1.00 per ton & renew term for one (1) year – January 22, 2020
  • 2019-35: Astra Grading & Pipe, LLC – Stormwater Management – Change Order No. 1 to C-2018-146 – Lakefield Urban Watershed Restoration Project – Reallocation of project costs to more accurately reflect the anticipated workload & to avoid using contingency funds – No change in cost, contingency funds or term – 270 days
  • 2019-36: Standard Office Systems – Technology Services – Change Order No. 4 to C-2018-77 – Add Equipment to Sheriff’s Human Resources Office  – $166.72/Month – 60 Month Lease – $66.23/Month – 60 Month Maintenance
  • 2019-37: Tyler Technologies, Inc. – Technology Services – Professional Services Agreement for Configuration/Consultation and Project Management Services for Odyssey software – $16,065 – 81 hours
  • 2019-38: MCCi, LLC – Technology Services – JustFOIA Records Request Solution – RFP No. 18-26 – $18,000 – Three years then auto renews year to year
  • 2019-39: MCCi, LLC – Technology Services – Electronic Contents Management (ECM) Solution – RFP No. 18-26 – $93,730 – Three years then auto renews year to year
  • 2019-40: Georgia Department of Human Services – Juvenile Court – Abstinence Education/Sexual Avoidance Grant – $100,000 – 10/1/2018 – 9/30/2019
  • 2019-41: Criminal Justice Coordinating Council (CJCC) – Juvenile Court – Juvenile Mental Health – Grant – $22,139 – 1/1/19 – 6/30/19
  • 2019-42: Criminal Justice Coordinating Council (CJCC) –  Superior Court – Resource   Court – Change Order No. 1 to C-2018-88 Grant – Additional $50,164 – 7/1/18 – 6/30/19
  • 2019-43: Criminal Justice Coordinating Council (CJCC) –  Superior Court – Adult Drug Court – Change Order No. 1 to C-2018-82 Grant – Additional $19,500 – 1/1/19 – 6/30/19
  • 2019-44: Criminal Justice Coordinating Council (CJCC) – State Court –DUI Court Supervised Treatment Program – Change Order No. 2 to C-2018-87 Grant – Additional $27,887 – 7/1/18 – 6/30/19
  • 2019-45: Hospital Authority of Rockdale County (HARC) – Accountability Court – Adult Drug Court, DUI Court & Resource Court to address medical and mental health needs – Grant – $20,000 – 7/1/18 – 12/31/19
  • 2019-46: Moreland Altobelli Associates, LLC – Transportation – Consultant Services for Granade Road Sidewalk – $108, 118 – Two Years
  • 2019-47: Idemia Identity & Security (fka MorphoTrust) – Sheriff’s Office – Maintenance Agreement for Jail Live Scan Fingerprint Machine – $6,725 – 3/1/2019 – 2/29/2020
  • 2019-48: Idemia Identity & Security (fka MorphoTrust) – Sheriff’s Office – Maintenance Agreement for Sex Offender Live Scan Fingerprint Machine – $3,840 – 3/1/2019 – 2/29/2020
  • 2019-49: Employee Pay and Classification Plan Amendments
  • 2019-60: Rights of Entry – Stormwater Utility
  • 2019-61: Expenditure Request – Board of Assessors – Tax Management Associates, Inc.-Personal Property Audits-$15,600
  • 2019-62: Requisition – Recreation & Maintenance – United Maintenance   – HVAC Maintenance- $130,576
  • 2019-63: Requisition– Recreation and Maintenance – James River Solution – County Vehicle Fuel – $68,800
  • 2019-64: Requisition– Recreation and Maintenance – Petroleum Traders Corporation – County Vehicle Fuel – $77,000
  • 2019-65: Requisition– Recreation and Maintenance – Mansfield Oil Company – County Vehicle Fuel – $1,015,300
  • 2019-66: Requisition– Water Resources – Cintas Corporation – Uniforms Rental – $16,175.12
  • 2019-67: Requisition– Water Resources – Robert Hauling – Large Meters for Meter retrofit project – $50,000
  • 2019-68: Requisition– Accountability Court/State Court – Walter Nunnally – Certified Empowerment Specialist -$15,431.00
  • 2019-69: Requisition – Technology Services – Insight Public Sector – Computer Refresh- $33,162.22
  • 2019-70: Requisition – Technology Services – Insight Public Sector – Backup and Recovery solution – $23,602.35
  • 2019-71: Requisition – Sheriff’s Office – Response Technologies – Emergency Communication upgrade – $21,330.02
  • 2019-72: Requisition – Sheriff’s Office – Aramark Correctional Services – Jail Food Service – $468,000
  • 2019-73: Requisition – Sheriff’s Office – Applied Intelligent System – License Plate Reader – $21,000
  • 2019-74: Surplus – Board of Assessors
  • 2019-75: Surplus – Fire and Rescue
  • 2019-76: Surplus – Fleet
  • 2019-77: Surplus – Senior Services
  1. Regular Agenda:
  • 2019-50: An Ordinance Pursuant to the Provisions of Section 238-4 of the Code of Rockdale County, Georgia, as Amended, to Amend the Comprehensive Plan for Rockdale County, As Amended, so as to Redesignate Property Located at 1641 Sigman Road, Rockdale County, Georgia, from Light Industrial Land Use Category to the Commercial Land Use Category Following Application for Same; To Amend the Future Land Use Map to Reflect Said Redesignation; To Impose Conditions Upon the Amendment; To Repeal Conflicting Ordinances and for Other Purposes – First Reading
  • 2019-51: An Ordinance Pursuant to the Provisions of Section 238-4 of the Code of Rockdale County, Georgia, as Amended, to Rezone Property Located at 1641 Sigman Road, Conyers, Georgia, From the M-1 (Limited Industrial) Zoning District to the C-2 (General Commercial) Zoning District Following Application for Same; to Authorize and Amendment to the Official Zoning Map of Rockdale County, Georgia, Reflecting Said Rezoning; To Impose Conditions Upon the Amendment; To Repeal Conflicting Ordinances and for Other Purposes – First Reading
  • 2019-52: An Ordinance Pursuant to the Provisions of Section 238-4 of the Code of Rockdale County, Georgia, as Amended, to Amend the Comprehensive Plan for Rockdale County, As Amended, so as to Redesignate Property Located at 1936 Iris Drive SW, Rockdale County, Georgia, From Medium Density Residential/Commercial Land Use Category to the Commercial Land Use Category Following Application for Same; To Amend the Future Land Use Map to Reflect Said Redesignation; To Impose Conditions Upon the Amendment; To Repeal Conflicting Ordinances and for Other Purposes – First Reading
  • 2019-53: An Ordinance Pursuant to the Provisions of Section 238-4 of the Code of Rockdale County, Georgia, as Amended, to Rezone Property Located at 1936 Iris Drive, Conyers, Georgia From the R-1 (Single Family Residential) to the C-2 (General Commercial) Zoning District Following Application for Same; To Authorize an Amendment to the Official Map of Rockdale County, Georgia, Reflecting Said Rezoning; To Impose Conditions Upon the Amendment; To Repeal Conflicting Ordinances and for Other Purposes – First Reading
  • 2019-54: An Ordinance Pursuant to the Provisions of Section 238-4 of the Code of Rockdale County, Georgia, as Amended, to Rezone Property Located at 700 Blacklawn Road, SW, Conyers, Georgia From the M-1 (Limited Industrial) Zoning to the M-2 (General Industrial) Zoning District Following Application for Same; To Authorize an Amendment to the Official Map of Rockdale County, Georgia, Reflecting Said Rezoning; To Impose Conditions Upon the Amendment; To Repeal Conflicting Ordinances and for Other Purposes – First Reading
  • 2019-55: An Ordinance Pursuant to the Provisions of Section 238-4 of the Code of Rockdale County, Georgia, as Amended, to Rezone Property Located at 702 Blacklawn Road, SW, Conyers, Georgia From the M-1 (Limited Industrial) Zoning to the M-2 (General Industrial) Zoning District Following Application for Same; To Authorize an Amendment to the Official Map of Rockdale County, Georgia, Reflecting Said Rezoning; To Impose Conditions Upon the Amendment; To Repeal Conflicting Ordinances and for Other Purposes – First Reading
  • 2019-56: An Ordinance Pursuant to the Provisions of Section 238-6 of the Code of Rockdale County, Georgia, as Amended, to Authorize A Special Use Permit for a K-5 Private School Under Section 218-1 Table of Permitted Uses, K-12 Private Schools at 3001 Old Salem Road SE, Conyers, Georgia; To Impose Conditions Upon Said Special Use Permit; To Repeal Conflicting Ordinances; To Set An Effective Date; And for Other Purposes – First Reading
  • 2019-57: An Ordinance to Amend Title 3 of the Unified Development Ordinance of Rockdale County, Georgia, As Amended, so as to Amend Section 202-6 as it Relates to Land Use and its Relationship to the Comprehensive Plan; to Repeal Conflicting Laws; and for Other Purposes Including Proposals to Related Code Provisions not Contained Within the Unified Development Ordinance of Rockdale County, Georgia – First Reading
  • 2019-58: An Ordinance to Amend Title 3 of the Unified Development Ordinance of Rockdale County, Georgia, As Amended, so as to Amend Section 302-63 As It Relates to Irrigation Plan; to Repeal Conflicting Laws; and for Other Purposes Including Proposals to Related Code Provisions not Contained Within the Unified Development Ordinance of Rockdale County, Georgia – First Reading
  • 2019-78: Rockdale County, Georgia – Rockdale County Development Authority – Restoration Storehouse – Community Development Institute Head Start – Sublease Consent and Recognition Agreement
  • 2019-79: Volunteer Appointment – Keep Conyers-Rockdale Clean and Beautiful – Toya Washington
  1. Public Comment
  2. Board Comment
  3. Executive Session
  4. Adjournment